Microsoft 365 and Google Workspace for Denver teams

Microsoft 365, Google Workspace and cloud

We administer Microsoft 365 or Google Workspace on your behalf: users, groups, licenses, shared mailboxes and drives, Teams, and the security and sharing settings that are too loose by default. We also review licensing regularly, because paying for premium seats that nobody uses is one of the most common ways IT budgets leak.

When files still live on an old server or scattered across personal Dropbox accounts, we plan a move into managed cloud storage with sensible permissions. Defense suppliers handling controlled information may need a government-cloud environment, and we'll help you settle that question before migrating anything, not after. Teams that collaborate with outside partners, such as a prime contractor or a wholesale buyer, get guest access that is scoped to the right folders and expires when the project ends.

Managing devices for a distributed workforce

When a Denver company's staff work from Littleton, Longmont and a cabin near Idaho Springs, there is no office network to protect them. Their laptops are the perimeter. Microsoft Intune, included in several Microsoft 365 business plans, lets us enforce encryption, require screen locks, push updates and apps, and remotely wipe a lost machine, regardless of where it connects from. Google Workspace offers comparable endpoint controls.

We configure those policies to match how your people work rather than locking everything down by default. Field engineers might need offline access to project files at a remote site. Designers might need local admin for certain creative tools. Conditional access can then require a managed, compliant device before anyone reaches company email or files, which cuts off a stolen password used from an unknown laptop.

Out of Dropbox and into something you control

Fast-growing Colorado companies often reach fifty employees with files spread across a decade-old server, several personal Dropbox and Google Drive accounts, email attachments and a founder's laptop. Nobody knows which copy of the pricing spreadsheet is current, and when someone leaves, their files leave too. Consolidating into SharePoint, OneDrive or shared drives is one of the most useful projects such a company can undertake.

We plan the move department by department. First we find where data lives and who owns it, then agree on a structure, migrate in stages, and close or transfer the old personal accounts. Permissions are rebuilt deliberately. Outdoor and consumer brands with large creative files may need a different arrangement for big image and video libraries, and we test sync performance before staff depend on it.

Working with primes, partners and wholesale buyers

Plenty of Denver businesses collaborate constantly with outside organizations: an engineering subcontractor exchanging drawings with a prime, an outdoor brand sharing product sheets with retailers, a consultancy working inside a client's Teams environment. Sharing that grows ad hoc, through links that anyone can open or guest accounts that never expire, eventually becomes a data exposure waiting to be discovered.

We set clear rules: guest access restricted to specific sites or teams, sharing links limited to named people with expiration dates, and periodic reviews of external access. Where controlled defense information is involved, it stays out of the commercial tenant entirely, in whatever environment your contracts require. Licensing gets a quarterly look too, because forgotten add-ons and seats for people who left months ago pile up fastest at companies that hire quickly.